Notice of Request for
Qualifications for Engineering Services
City of Archer, Florida
The City of Archer desires to contract for professional services with an engineering firm to provide planning, engineering, design, permitting, and construction phase services for the city’s proposed wastewater treatment plant. The city also intends to use the engineer hired under this solicitation for other needs that arise in Archer on a continuing service basis. Therefore, the City of Archer requests proposals from qualified engineering firms for professional services on the proposed wastewater project and other services on an as-needed basis. The professional services may include but are not limited to the following:
a. Reviewing land development applications (such as site plans and plats) for compliance with the City’s Land Development Regulations.
b. Meeting with elected officials and city staff to consult on issues and projects requiring professional engineering, architectural, planning, landscape architectural, surveying and mapping, or subsurface utility engineering analysis or evaluation.
c. Advising elected officials and city staff on matters as may materially affect the City’s infrastructure and public assets.
a. review of water distribution system and planning for future growth;
b. wastewater planning assessment for collection system;
c. wastewater treatment site assessment;
d. wastewater treatment options;
e. preparation of a preliminary engineering report;
f. preparation of an environmental report
g. review and assistance with grant, loan or bond packages for a centralized wastewater collection and treatment system;
h. meetings with outside agencies, elected officials and city staff to consult on issues and projects requiring professional engineering, architectural, planning, landscape architectural, surveying, mapping, wastewater funding or subsurface utility engineering analysis or evaluation;
i. advising elected officials and city staff on matters as may materially affect the City’s infrastructure and public assets;
j. any and all other necessary, requested, required or appropriate professional services as directed by the City Manager.
The city intends to perform its evaluation and selection in an expedited manner to meet the needs of the city. Three (3) hard copies and one (1) electronic copy of a proposal must be submitted by Monday, August 26, 2019 at 4:00 p.m. at City Hall, City of Archer, 16870 SW 134th Ave., Archer FL 32618. Proposals should be addressed to the City Manager.
The City of Archer reserves the right to enter into a “continuing contract” for professional engineering services with one or more responding firms assigning work by task order in each firm’s area of expertise at the sole discretion of the City Manager.
PREPARATION OF SUBMISSIONS:
A. Firms submitting a response to this request will be referred to herein as “Respondent(s)”, who are preparing a response to this request and are expected to examine this request including all
relevant forms, terms, conditions, and instructions. All costs associated with preparation and submission of the proposal(s) and any other information shall be borne entirely by the Respondent(s).
B. Submissions and modifications thereof shall be enclosed in sealed envelopes, with the required forms, addressed to the person specified in the invitation, with the name and address of the Respondent. Submissions received after the stated time and date will be returned to the sender unopened.
C. The City of Archer reserves the right to declare any Respondent ineligible at any time during the process where developments arise which adversely affect the Respondent’s obligations.
D. QUESTIONS: Any respondent who is in doubt as to the true meaning of any part of the solicitation documents, or finds a discrepancy or omission therein, may contact the City Manager for an interpretation or correction:
Charles Anthony Hammond
City Manager
City of Archer
PO Box 39
Archer, FL 32618
(352) 495-2880
Respondents are hereby notified that no other source is authorized to give information concerning explaining and/or interpreting a request.
CONSULTANT(S) REQUIREMENTS AND SELECTION PROCESS:
Selection Process
Consultant selection shall be in accordance with this request for qualifications. The evaluation process shall determine qualifications, interest, and availability of Respondents to provide design, engineering, and permitting services. City staff will first review all written responses and make a recommendation to the City Commission including a ranking of qualified responses. Informal interviews and/or presentations may be conducted but are not required. The City Commission may make its decision based on the recommendations of staff. The determinations shall be based upon the criteria below.
This is a Request for Qualifications, not a bid. The City reserves the right to reject any and all proposals, waive informalities and technicalities, and enter into a contract with a firm or firms whose qualifications best serves the interest of the City, not just based on the highest score/rank. The City reserves the right to make such investigation as deemed necessary to determine the ability of any proposer to perform the services requested.
Method of Ranking
During the review of written responses, each criterion below will be ranked on a scale of zero (0) through ten (10). In addition, each criterion has been assigned a percentage value that weights the criterion’s significance to the City as noted below.
Written qualifications package requirement:
Respondents are to adhere to the requirements shown below. Failure to do so may result in rejection of proposal as non-responsive.
a. Be concise and to the point.
b. Provide adequate information on each criterion below.
c. Provide the ranking criteria information below in the order shown.
In addition to above requirements, the following forms will need to be provided in qualification package:
a. Public Entity Crimes Statement
b. Drug-Free Workplace Statement
c. W-9
RANKING CRITERIA:
Firm’s Professional Qualifications [25%]:
List members and sub-contractor firms, if any, including resumes and professional licenses/certificates. Give brief bullets on education, training and experience for personnel including expertise in water and wastewater system planning, siting, design, cost estimating, environmental review, and funding. Any experience the Respondent or any of the key individuals have coordinating with water and wastewater grants, loans, and bonds should also be noted.
Past record of professional accomplishments [25%]:
A list plus brief description of completed projects, including but not limited to water and wastewater projects.
Approach [25%]:
Describe the firm’s approach to providing professional services for water and wastewater projects.
Staff Availability and Capability to Meet Deadlines [5%]:
Current and projected workload which indicates the availability of the actual staff to complete assigned tasks in a timely manner will be considered.
Familiarity with local conditions [20%]:
Firm staff’s familiarity with Archer and community needs
INDEMNIFICATION REQUIREMENT:
The City shall require the following or similar indemnification paragraphs to be made part of the contract(s) as entered into with the successful proposer(s). The City shall be held harmless against all claims for bodily injury, sickness, disease, death or personal injury or damage to property or loss of use resulting there from arising out of performance of the agreement or contract, unless such claims are a result of the City’s own negligence.
The City shall also be held harmless against all claims for financial loss with respect to the provision of or failure to provide professional or other services resulting in professional, malpractice, or errors or omissions liability arising out of performance of the agreement or contract, unless such claims are a result of the City’s own negligence.
INSURANCE REQUIREMENTS
The consultant shall procure and maintain during the term of the contract, insurance of the types and in the minimum amounts stated below
Coverage’s Schedule Minimums
A. Workers’ Compensation Florida
Statutory Coverage and Employer’s
$100,000.00- each accident
Liability (including appropriate Federal Acts)
$100,000.00- each employee
$500,000.00- policy limit for disease
B. Comprehensive General Liability
$1,000,000.00- bodily injury each occurrence
$1,000.000- bodily injury aggregate
$1,000,000.00- property damage each occurrence
$1,000,000.00- property damage aggregate
C. Products- Completed Operations
$1,000,000.00- aggregate
D. Business Auto Liability
Same as Comprehensive General Liability
(All autos- owned, hired or used)
E. Professional Liability
$2,000,000.00 per occurrence
F. Excess or Umbrella Liability
Optional
Insurance shall be written by an insurer holding a current certificate of authority pursuant to Chapter 624, Florida Statutes. Prior to commencing any work on the continuing contract, certificates of insurance, approved by the City, evidencing the maintenance of said insurance shall be furnished to the City. The certificates shall provide that no material alteration or cancellation, including expiration and non-renewal, shall be effective until fifteen (15) days after receipt of written notice by the City. All coverage’s shall name the City as “additional insured.”
Receipt of certificates or other documents of insurance or policies or copies of policies by the City, or by any of its representatives, which indicate less coverage than required will not constitute a waiver of the successful proposer(s)’ obligation to fulfill the insurance requirements herein at the respondent’s cost.
ANTI-COLLUSION REQUIREMENT:
Under no circumstances shall any prospective proposer, or any person or persons acting for or on behalf of any said prospective proposer, seek to influence or gain the support of any member of the City Commission or City Staff favorable to the interest of any prospective proposer or seek to influence or gain the support of any member of the City Commission or City Staff against the interest of any prospective proposer. Any such activities shall result in the exclusion of the prospective proposer from consideration by the City.